Sage Accounting

Sage Accounting — Sage Accounting (Sage Business Cloud Accounting) is the cloud accounting system many South African estates, HOAs and managing agents already keep their books in. The OpenItem integration is coming soon. Everything residents pay for in OpenItem will land in the estate's Sage books automatically: no re-capturing, and no month-end spreadsheets.

What it will do

• Bookings become Sage invoices. The invoice exists the moment the booking is confirmed, so finance stops re-typing bookings into Sage.
• Card payments recorded as receipts. Bookings paid by card through Electronic Payments are recorded in Sage as a customer receipt against the invoice, into the bank account the estate chooses. The invoice then shows as paid.
• Charge it to my account. The convenience of a club account, without manual journals.
• One list of households. Each residence in OpenItem carries its Sage account number, so every charge lands on the right account, and new households can be created in Sage from OpenItem.

How it will work

1. Connect. The estate links its Sage Accounting company to OpenItem once, with an API key from its Sage administrator.
2. Map. Each residence gets its Sage account number, and each facility or charge gets its Sage item, income account and VAT type.
3. Done. Bookings, payments and charges flow into Sage as invoices and receipts.

Planned next

• Statements and balances. Sage customer statements and ageing shown to the estate office in OpenItem, and to residents in the app, so they can check their account themselves.
• Flag accounts in arrears next to their access and booking records, and optionally limit new facility bookings while an account is overdue.
• More charges to Sage: event tickets and function bookings, traffic fines charged to the household's account, and recurring charges such as monthly storage or remote fees.

Who it's for

• Golf and country estates with clubs: court and clubhouse bookings, events and functions, all invoiced in Sage.
• HOAs and managing agents: charges for each household land on the right levy account, with fewer queries at month end.
• Lifestyle estates with a busy events calendar: tickets sold in the app, revenue in Sage.

Questions

Which Sage products?

Sage Accounting (Sage Business Cloud Accounting), South Africa. Not Sage Pastel Partner or Xpress, Sage 300, Sage Evolution or Sage Intacct. If you use one of those, or another accounting package, ask us.

Do we need to change our chart of accounts?

No. Each facility and charge is mapped to your existing Sage items and income accounts.

Is VAT handled?

Yes, with your own Sage tax types.

When is it available?

Coming soon. Register for early access below.